10 Game-Changing Features You Should Be Using in Office 365



    Office Setup 365 is always rolling out new tools and features to help you and your team achieve your goals and be more productive. This is why there are approximately 25 million consumer subscriptions to Office 365; over 300 million subscriptions are licensed in the United States alone.

    Here’s a breakdown of 12 awesome Office com setup 365 hacks you may not be using yet.

    1. Work Smarter, Everywhere

    After buying Office 365, you also gain access to its accompanying mobile apps and browser apps. This allows you to access their cloud service from any up to date web browser on your desktop or mobile device. Even better yet, you don’t have to install Office software on your computer to do this.

    2. Enjoy 50 GB of Storage

    Each Office 365 user receives a whopping 50 GB of storage with Exchange Online; this can be used to save emails, calendar events, task lists, meeting notes, contact information, and email attachments.

    Your OneDrive storage is also synced to your device, enabling you to work offline on files. As soon as you reconnect to the web, the newest versions of your documents will be automatically uploaded to your cloud storage.!

    3. Edit Documents with Real-Time Co-Authoring

    Collaborate online and see changes your team makes to shared documents within your Office apps as they happen with the real-time co-authoring feature in Word. Save your file to OneDrive cloud storage or SharePoint so your team can access the document and make any necessary edits or updates. You can also share it directly from Word by utilizing a handily integrated sidebar. As the publisher and access-giver, you can edit accessibility settings at any time.

    With the improved version control that was rolled out with Office 2016 co-authoring, you can see which changes to the document were made by which contributor and when the update was made. You can also easily revert back to a previous version of the file whenever you need to.

    4. Connect with Co-Workers

    You may not have known this, but Office apps include a Skype in-app integration. You can use this feature to instant message your teammates, share your screen during meetings and have audio or visual conversations — without even exiting the Office apps you’re working in. You can continue Skype conversations even after you close your office apps via your desktop or mobile version of Skype. The best part? Your team will receive unlimited Skype minutes.

    5. Send Links, Not Files

    It’s time to move away from email attachments. It’s never been easier to share documents for co-authoring!

    Simply upload your file to Office 365’s cloud storage. Then, write your email via Outlook or the Outlook web app. Rather than attaching your document to the email, you can insert a link to the file on your cloud. Outlook will automatically allow email recipients to edit the document you wish to share. You can always change permissions on any document at your convenience.

    6. Convert OneNote Items into Outlook Calendar Events

    Easily configure OneNote items to tasks within your Outlook calendar. You can also assign tasks to colleagues, complete with follow-up reminders and concise due dates. You can also transfer meeting notes taken in OneNote via email to your teammates, and add important details (date, location, and attendees) to their respective meeting.

    7. Use Your Mouse as a Laser Pointer during PowerPoint Presentations

    With only a simple keyboard shortcut (Ctrl + P), your mouse can be used as a laser pointer during your PowerPoint presentations. You can also use the “presenter mode” commands while using this feature.

    The laser pointer tool has been a nifty trick within older versions of the office apps for years; however, it was only recently integrated for touch-screen devices. All you have to do is hold down on your device’s screen, and the laser pointer will appear.

    8. Create a Power Map Using Excel

    Turn data into a 3-D interactive map with Power Map, one of the many Power BI-enhanced data visualization features that Excel has to offer. It comes with three different filters: List, Range, or Advanced. The Power Map will help you not only convey your data more effectively, but also support your claims by creating a tangible story from the numbers.

    9. Easily Edit and Convert PDFs

    Converting documents, spreadsheets, presentations, and publications into a PDF is easier than ever before with Office 365. What was once a pain in any technologically challenged person’s side is now an intuitive, streamlined process thanks to the Microsoft office apps. To edit a PDF, first convert it into a Word document. This will help minimize the formatting issues that come with copy/pasting or editing over text.

    10. Reply to Emails Without Even Opening Them

    You can respond to emails without even opening them by enabling the Reading Pane in Outlook. This feature will let you preview email content, hit “reply,” and send your responses in the main Outlook window. Combined with the Conversations view, you’ll be able to see at a glance whether you’ve replied to an email yet or not.

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